ADMINISTRATIVE ASSISTANT (S510)
POSTING DATE: November 6, 2012
LOCATION:

Wayland Baptist University - Plainview Campus

OFFICE:

School of Religion and Philosophy (R&P)

SUPERVISED BY:

Dean, School of Religion and Philosophy (R&P)

RESPONSIBILITIES:

The Administrative Assistant assists with maintaining the R & P School’s academic documents and financial records; this includes processing and/or developing a number of documents, reports, spreadsheets, databases, etc. using a variety of computer, software, and office equipment.  Additional duties include processing School data; maintaining various office files (faculty documents, student records, advising materials, etc.); providing general oversight of the School office; greeting visitors; maintaining the School phone lines; and assisting the chair in preparing course schedules and in organizing special reports or projects as assigned.

 

The Administrative Assistant is responsible for processing scholarships and maintaining the scholarship records database as well as generating reports to the BGCT when requested by the Dallas office including record keeping of the Ministry Survey conducted at each registration. This person will administer all student workers relating to the School office and the Wayland Mission Center.  The Administrative Assistant will maintain information and syllabi templates found in the School and Chairs and Deans areas in Blackboard.
SPECIFIC TASKS
AND DUTIES:

1. Display ability to maintain confidentiality when functioning with sensitive material.  

2. Assist with preparation of School’s academic documents and reports.

3.   Assist with the processing and maintenance of the School’s financial records.

4. Process or develop documents, reports, spreadsheets, databases, etc. as necessary.

5. Maintain various office files (faculty documents, student records, advising materials, etc.).

6.   Oversee basic daily operations of the School.

7.  Maintain School phone line tactfully and courteously, and process calls to appropriate faculty/staff members as necessary.

8.  Greet and interact with visitors, other employees, and students in a tactful and courteous manner.

9.  Assist with registration as needed, possibly working on Saturday as required for summer registration.

10.  Assist School faculty with select curriculum related activities (textbook orders, photocopying, exam grading, etc.)

11.  Train and supervise student employees and writing lab as necessary.

12.  Assist with special projects as assigned.

13.  Administer scholarships and maintain scholarship database, including the Ministry Survey database.

14.  Generate reports requested by the Baptist General Convention of Texas.

15.  Maintain the R & P Religion School area and the Religion section of the Chairs and Deans area on Blackboard.

16.  Maintain School portion of University website.

 

The above statements are not a complete list of responsibilities and duties performed by employees in this position. Employee may perform other related duties as assigned by the School Dean.

QUALIFICATIONS: A commitment of Christian Higher education and in agreement with the purposes and philosophy of Christian higher education as promoted by the Baptist General Convention of Texas in general and Wayland Baptist University in particular.
Education, Certification and Licence:

1.  Some College Education required.

2.  Bachelor’s Degree preferred.

Experience & Knowledge:

1.  Past office-related or clerical experience required.

2.   Past experience maintaining financial records preferred.

3.   Ability to apply Christian principles in the workplace.

Skills & Abilities:

1.  Must have excellent verbal and written communication skills.

2. Must have very good computer skills (comfortable with Word, Excel, Access, Powerpoint, PowerCampus, IQWeb, Contribute, email, etc.) and be willing to acquire additional computer and technical skills as necessary.

3. Must have excellent time-management skills and be self-motivated and detailed-oriented.

4. Must be able to complete a variety of tasks simultaneously and work within a flexible framework.

5.  Must be sensitive to the needs of the students, faculty, administrators and WBU staff personnel.

6   Must have understanding of the unique needs of the denominational and area churches.

Additional Requirements:

Must have no delinquent or defaulted items on Credit Report.  A credit check will be conducted to insure the requirement is met.

THE UNIVERSITY: Wayland Baptist University is a four-year liberal arts university. The institution is affiliated with the Baptist General Convention of Texas. The Wayland Baptist University System is comprised of the Plainview campus, which is predominately a residential campus, twelve external campuses, and the Virtual Campus offering courses in a broad range of academic areas.
APPLICATION PROCEDURE:

Applications may be submitted online or you may download it from the top of this web page by clicking on Application for Employment.

Interested individuals MUST submit the following information:

1. Letter of Interest

2. Completed University Application of Employment with Faith Statement

3. Current Resume

4. List of Current References

Please send this information to:

Ron Appling, Director of Human Resources

Wayland Baptist University
1900 W. 7th Street, CMB #389
Plainview, TX 79072
Phone: (806) 291-3451
Fax: (806) 291-1981
Email: applingr@wbu.edu

APPLICATION DEADLINE:

Position will remain open until filled.

Wayland Baptist University does not illegally discriminate in employment opportunities or practices on the basis of race, color, sex, national or ethnic origin, age, or disability. Under federal law, the university may discriminate on the basis of religion in order to fulfill its purposes.