aDMINISTRATIVE ASSISTANT (S523)
POSTING DATE: January 10, 2013
LOCATION:

Wayland Baptist University - Plainview Campus

OFFICE:

President's Office

SUPERVISED BY:

Executive Assistant to the President

RESPONSIBILITIES:

The Administrative Assistant is responsible for answering phone calls, taking messages, opening and processing mail, sending birthday cards to Plainview campus, laminating news articles and pictures and mailing with hand written note from Dr. Armes, processing requisitions and financial accounts for the President’s Office, President’s Home, Trustees, and SACS;  keeping a Master Calendar for the Plainview Campus which involves scheduling off campus group events, researching data and sending out through email a campus newsletter, office filing, purchasing office supplies. This position will be cross trained by the Executive Assistant.

SPECIFIC TASKS
AND DUTIES:

1.  Assist Executive Assistant in tasks as assigned.

2.  Pick up and take mail to mail room

3.  Christmas

a.  Responsible for timeline and communication with Maintenance regarding decorations for Gates Hall front door/foyer and the President’s Home

b.  Maintain Christmas card list

c.  Christmas employee bonus cards (purchase and deliver with message along with message from Dr. Armes)

4. Implementation of plans for Dinner with the President (1 per semester);

a.  Secure Table Hosts

b.  Print all information

c.  Speak to Senior Seminar participants and disseminate printed invitations and response cards.

d.  Communicate with Senior Seminar participants regarding responses

e.  Calendar and plan with Sodexo and attend the event helping the facilitator and students as needed.

5.  Implementation of two graduations and two formal chapels during the year. Details are too numerous to list.

6.  Assist in organizing information for the annual President’s Report.

7.  Assist in planning Board of Trustee meetings; printing of board agenda covers, mailings, and planning with Mrs. Armes the activities for the trustee spouses.

8.  Communication with Trustee spouses under the direction of Mrs. Armes and Executive Assistant

9.  Monthly credit card report

10.  Maintain a current employee list with home addresses

11.  Assist with Willson Lectures when directed

      

The above statements are not a complete list of all responsibilities and duties performed by employees in this job.  Employee may perform other related duties as assigned by the Executive Assistant to the President.

QUALIFICATIONS: A commitment of Christian Higher education and in agreement with the purposes and philosophy of Christian higher education as promoted by the Baptist General Convention of Texas in general and Wayland Baptist University in particular.
Education, Certification and Licence:

College Hours or completed Degree preferred.

 

Experience & Knowledge:

1.  Five (5) years experience in public relations, phone etiquette, office etiquette, all programs of Microsoft Office.

2.  Experience in working with churches, Baptist preferred.

Skills & Abilities:

1.  Possess strong organizational skills.

2.  Ability to multi-task.

3.  Excellent computer skills with Microsoft Office programs.

4.  Relational skills.

5.  Strong proof reading skills.

6. Must be detailed oriented.

7.  Must be an individual with a servant attitude.

Additional Requirements:

Must have no delinquent or defaulted items on Credit Report.  A credit check will be conducted to insure the requirement is met.

THE UNIVERSITY: Wayland Baptist University is a four-year liberal arts university. The institution is affiliated with the Baptist General Convention of Texas. The Wayland Baptist University System is comprised of the Plainview campus, which is predominately a residential campus, twelve external campuses, and the Virtual Campus offering courses in a broad range of academic areas.
APPLICATION PROCEDURE:

Applications may be submitted online or you may download it from the top of this web page by clicking on Application for Employment.

Interested individuals MUST submit the following information:

1. Letter of Interest

2. Completed University Application of Employment with Faith Statement (Link to Application Below)

https://www2.wbu.edu/jobapp/empapp.aspx

3. Current Resume

4. List of Current References

Please send this information to:

Ron Appling, Director of Human Resources

Wayland Baptist University
1900 W. 7th Street, CMB #389
Plainview, TX 79072
Phone: (806) 291-3451
Fax: (806) 291-1981
Email: applingr@wbu.edu

APPLICATION DEADLINE:

Position will remain open until filled.

Wayland Baptist University does not illegally discriminate in employment opportunities or practices on the basis of race, color, sex, national or ethnic origin, age, or disability. Under federal law, the university may discriminate on the basis of religion in order to fulfill its purposes.