SECRETARY OF COUNSELING, HEALTH, AND TUTORIAL SERVICES (S532)
POSTING DATE: February 14, 2013
LOCATION:

Wayland Baptist University - Plainview Campus

OFFICE:

Student Services

SUPERVISED BY:

Coordinator of Career, Counseling, & Disabilities Services, Coordinator of Student Health Services, Coordinator of Tutorial Services, and Executive Director of Student Development and Dean of Students

RESPONSIBILITIES:

The Secretary of Counseling, Health, & Tutorial Services provides secretarial duties for of Counseling, Health, and Tutorial Services as well as assist in coordinating the activities of this area.

SPECIFIC TASKS
AND DUTIES:

1. Greet and register individuals when they come into the health and counseling units.

2. Handle incoming telephone calls in an efficient and courteous manner.

3.   Assist with tutoring activities as assigned.

4. Maintain current medical files for students and incidental records for faculty and staff using Health Services.

5.  Maintain typed reports of monthly health clinic records.

6.  Organize, type and file correspondence, newsletters, and any other tasks that are assigned.

7.  Assist in taking health service inventory and ordering supplies.

8.   Assist in maintaining an upbeat office atmosphere that will make students, faculty and staff feel welcome.

9.  Participate in training as needed for HIPAA and/or other compliance issues.

       

The above statements are not a complete list of all responsibilities and duties performed by employees in this job.  Employee may perform other related duties as assigned by the Coordinator of Career, Counseling, & Disabilities Services, Coordinator of Student Health Services, Coordinator of Tutorial Services, and Executive Director of Student Development and Dean of Students.

QUALIFICATIONS: A commitment of Christian Higher education and in agreement with the purposes and philosophy of Christian higher education as promoted by the Baptist General Convention of Texas in general and Wayland Baptist University in particular.
Education, Certification and Licence:

1.  High School Diploma or GED is required.

2.  Post-secondary training in office systems and management.

Experience & Knowledge:

1.  One (1) year of experience in an office management related position is required.

2.  Two (2) or more years of office management related experience is preferred.

Skills & Abilities:

1.  Must have the ability to perform multiple tasks, which include, but are not limited to answering the phone, taking messages, fulfilling clients request for information, monitoring office supplies, occasionally covering for other offices, and meeting the public, which must be accomplished while maintaining a pleasant and serving attitude.

2.  Must be familiar with Windows 7 Professional, Office 2010 including Publisher, Excel, and Microsoft Word, as well as working knowledge of the internet and social networks.

2.  Applicant will have frequent and sometimes continuous contact with University students and therefore must be comfortable working in this type of environment.  The bulk of our service is to these students.

Additional Requirements:

Must have no delinquent or defaulted items on Credit Report.  A credit check will be conducted to insure the requirement is met.

THE UNIVERSITY: Wayland Baptist University is a four-year liberal arts university. The institution is affiliated with the Baptist General Convention of Texas. The Wayland Baptist University System is comprised of the Plainview campus, which is predominately a residential campus, twelve external campuses, and the Virtual Campus offering courses in a broad range of academic areas.
APPLICATION PROCEDURE:

Applications may be submitted online or you may download it from the top of this web page by clicking on Application for Employment.

Interested individuals MUST submit the following information:

1. Letter of Interest

2. Completed University Application of Employment with Faith Statement (Link to Application Below)

https://www2.wbu.edu/jobapp/empapp.aspx

3. Current Resume

4. List of Current References

Please send this information to:

Ron Appling, Director of Human Resources

Wayland Baptist University
1900 W. 7th Street, CMB #389
Plainview, TX 79072
Phone: (806) 291-3451
Fax: (806) 291-1981
Email: applingr@wbu.edu

APPLICATION DEADLINE:

Position will remain open until filled.

Wayland Baptist University does not illegally discriminate in employment opportunities or practices on the basis of race, color, sex, national or ethnic origin, age, disability, or genetic information. Under federal law, the university may discriminate on the basis of religion in order to fulfill its mission and purposes.