POSTING DATE: February 15, 2013

Wayland Baptist University - Hawaii Campus


Main Campus


Assistant Executive Director/Campus Dean


The Coordinator of Student Records and Finance will oversee the duties of maintaining students’ records, registrations, and campus’ account receivables. The Coordinator of Records and Registration oversees the creation, maintenance, and security of all undergraduate files and the registration process. In addition, this position oversees the processing of student payments, third party tuition assistance programs, and assisting students with financial related questions, including federal financial aid and VA benefits.


Coordinator of Records and Registration

1.  Create, maintain and secure all undergraduate files and adhere to WBU policies regarding privacy and release of private information. This includes updating personal information, categorizing and labeling files, and following up on missing or incomplete data, keeping files current, and appropriately storing non-current student files.

2.  Create and maintain enrollment sections for registrations.

3.  Coordinate registration, build necessary registration reports for military education offices, and enforce registration-related WBU policies and rules governing students.

4.  Track and follow up on academic holds.

5.  Create and maintain block lists.

6.  Process enrollments, drops, and withdraws.

7.  Assist with classroom assignments based on term course schedule.

8.  Charge academic fees.

9.  Correspond with External Records and Registrar’s Office at the Plainview Campus.

10.  Sort and forward inter-office mail to outer offices.

11.  Train academic advisors on WBU policies and procedures pertaining to admissions paperwork, registration, drops and withdraws, and other related tasks.


Finance Office

1.  Create, maintain, and secure all appropriate financial paperwork.

2.  Assist with registration by providing students financial related information to advisors and registrar.

3.  Collect, verify, and invoice military tuition assistance vouchers. Making sure that once invoiced, the appropriate credit is applied to the student’s account.

4.  Collect and post student payments to student accounts, generating payment batch reports.

5.  Assistant in maintaining and updating the Aging Report by offering financial information from student payments or military tuition assistance vouchers.

6.  Training and enforcing WBU policies and procedures regarding payment plans, payment collections, and student financial requirements.


The above statements are not a complete list of all responsibilities and duties performed by employees in this job.  Employee may perform other related duties as assigned by the Assistant Executive Director and Campus Dean as needed.

Education, Certification and Licence:

1.  Bachelor Degree required.

2. Master Degree preferred.

Experience & Knowledge:

1.  Two (2) years general office experience with one (1) year of related job experience is required.

2.  Excellent customer service.

3.  Knowledge of administrative and clerical procedures and systems, as well as word processing, managing files and records, designing forms and reports, proper business letter formatting, envelope addressing and other office procedures and terminology.

4. Knowledge of financial aid policies and procedures is preferred.

Skills & Abilities:

1.  Experience with Microsoft applications, such as Word, Excel, and Access.

2.  Good verbal and written communication skills.

3.  Ability to listen to and understand information, ideas presented verbally and in writing.

4.  Ability to analyze mathematical calculations accurately.

5.  Efficient time management skills.

6.  Desire to continually learn and increase job-related skills and knowledge. Including a desire to perform tasks with integrity, increased efficiency, and within the guidelines of WBU’s Christian outlook and focus.

7.  Ability to train and delegate specific tasks to others employees as needed in order to ensure timely processing of paperwork and account maintenance.

Additional Requirements:

Must have no delinquent or defaulted items on Credit Report.  A credit check will be conducted to insure the requirement is met.

THE UNIVERSITY: Wayland Baptist University is a four-year liberal arts university. The institution is affiliated with the Baptist General Convention of Texas. The Wayland Baptist University System is comprised of the Plainview campus, which is predominately a residential campus, twelve external campuses, and the Virtual Campus offering courses in a broad range of academic areas.

Applications may be submitted online or you may download it from the top of this web page by clicking on Application for Employment.

Interested individuals MUST submit the following information:

1. Letter of Interest

2. Completed University Application of Employment with Faith Statement (Link to Application Below)

3. Current Resume

4. List of Current References

Please send this information to:

Dr. David Howle, Executive Director/Campus Dean

Wayland Baptist University - Hawaii Campus
95-1091 Ainamakua Drive
Mililani, HI 96789
Phone: (808) 488-8570

Fax: (808) 488-8576


Position will remain open until filled.

Wayland Baptist University does not illegally discriminate in employment opportunities or practices on the basis of race, color, sex, national or ethnic origin, age, disability, or genetic information. Under federal law, the university may discriminate on the basis of religion in order to fulfill its mission and purposes.