rECEPTIONIST & aDMINISTRATIVE RESEARCH ASSISTANT (S590) (Part-Time Position)
POSTING DATE: September 9, 2013
LOCATION:

Wayland Baptist University - Clovis Campus

OFFICE: Main Campus
SUPERVISED BY:

Executive Director/Campus Dean, Director of Education, & Assistant Executive Director/Campus Dean

RESPONSIBILITIES:

The Receptionist & Administrative Research Assistant assists with processing registration records and other student records, maintains and sets up files for new students, greets visitors, forwards telephone messages, assists in developing and maintaining data reports and follows up on incomplete files.  This person also assists with registrations and graduations.

SPECIFIC TASKS
AND DUTIES:

1. Oversees and monitors Accuplacer testing for students.

2. Sets up and maintains graduate and undergraduate files.

3. Answers and transfers all calls in a professional manner.

4. Provides excellent external and internal customer service.

5. Makes appointments for advisors during office hours.

6. Maintains appointment calendars for advisors.

7. Checks to make sure files are complete and contacts students if anything is missing.

8. Posts grades on the degree plans at the end of each term.

9. Meets with classes in case of emergency to give out assignment during faculty absence.

10. Delivers documents to area schools, if needed.

11. Stocks and prices merchandise in campus store.

12. Sends out and maintains survey data.

13. Maintains files with degree plan templates and other applications that students need.

14.  Assists with filing and compiling records.

15.  Assists Campus Dean with aging report and other student records.

16.  Assists students with enrollments and completing forms.

17.  Directs students to the appropriate department for assistance.

18.  Assists with planning events such as registrations and graduations.

19.  Assists faculty with copies.

20.  Maintains and stocks supplies, brochures and forms.

21. Compiles and maintains teacher evaluation forms and data.

22. Maintains mail log and sends out mail to main campus.

The above statements are not a complete list of all responsibilities and duties performed by employees in this job.  Employee may perform other related duties as assigned by the Executive Director/ Campus Dean, Director of Education, & Assistant Executive Director/Campus Dean

QUALIFICATIONS: A commitment of Christian Higher education and in agreement with the purposes and philosophy of Christian higher education as promoted by the Baptist General Convention of Texas in general and Wayland Baptist University in particular.
Education, Certification and Licence:

1.  Have earned or is currently pursuing a High School Diploma or GED.

2.  Some college hours preferred.

Experience & Knowledge:

1.  This is an entry-level position.

2.  Knowledge of administrative and clerical procedures and systems such as word processing, managing confidential files and records, designing forms, proper business letter formats, envelope addressing and other office procedures and terminology would be beneficial.

Skills & Abilities:

1.  Good verbal and written communication skills.

2.  Working experience in Microsoft Word, Excel and PowerPoint helpful.

3.  Possess strong administrative skills.

4.  Ability to manage multiple tasks is essential.

5.  Must be detail-oriented and have good organizational skills.

6.  Ability to prioritize tasks.  

7.  Ability to follow directions and work cooperatively with others.

Additional Requirements:

Must have no delinquent or defaulted Student Loans.  A credit check may be conducted to insure the requirement is met.

THE UNIVERSITY: Wayland Baptist University is a four-year liberal arts university. The institution is affiliated with the Baptist General Convention of Texas. The Wayland Baptist University System is comprised of the Plainview campus, which is predominately a residential campus, twelve external campuses, and the Virtual Campus offering courses in a broad range of academic areas.
APPLICATION PROCEDURE:

Applications may be submitted online or you may download it from the top of this web page by clicking on Application for Employment.

Interested individuals MUST submit the following information:

1. Letter of Interest

2. Completed University Application of Employment with Faith Statement (Link to Application Below)

https://www2.wbu.edu/jobapp/empapp.aspx

3. Current Resume

4. List of Current References

Please send this information to:

Dr. Gary Mitchell, Executive Director/Campus Dean

Wayland Baptist University - Clovis Campus
121 E. 4th Street
Clovis, NM 88101
Phone: (575) 763-0535
Fax: (575) 763-0539
Email: mitchellg@wbu.edu

APPLICATION DEADLINE:

Position will remain open until filled.

Wayland Baptist University does not illegally discriminate in employment opportunities or practices on the basis of race, color, sex, national or ethnic origin, age, disability, or genetic information. Under federal law, the university may discriminate on the basis of religion in order to fulfill its mission and purposes.